Request for Proposal

Payroll RFP

Due Date: 11/28/2016
Listing Dates: 11/16/2016 - 11/28/2016

Dear Chandler Chamber member, The Chandler Chamber of Commerce invites qualified financial professionals to submit a proposal for payroll processing and related services. The Chandler Chamber of Commerce is a 501(c)(6) organization. Our mission is to support business and our community by providing vital programs and services that attract and retain business while embracing our diversity. The Chamber serves over 1400 members each year with funding from membership fees, sponsorships, and events. We have 12 employees located in our Chandler office. The Chandler Chamber of Commerce requires the following services: Payroll processing on a bi-weekly basis, including, but not limited to: Time and Attendance tracking Direct Deposit Services Payroll Tax Filing Quarterly and Annual reports Employee W2s Contractor 1099s Guidelines for Submittal Each firm is to address their expertise in fulfilling services requested. The proposal shall clearly address all information requested. Specifically, your proposal should include the following. Be specific, avoid “filler” language, and focus your responses on the question, topic or request. 1. Description of your firm Including but not limited to: a. Core business b. Corporate, local and service center locations c. Number of employees d. Highlight any awards or commendations earned by your firm 2. Expertise in HR & Payroll Systems Including but not limited to: a. Description and benefits of product offerings, solutions and technical features 3. Ongoing Support a. Be specific and describe your firm’s philosophy for ongoing support, and practical response to ongoing support 4. Cost for the system and services a. List base price b. List cost per module c. Estimated five year ongoing costs d. Any other fees whether recurring or situational EVALUATION • RFP responses will be read and reviewed by the Chamber of Commerce’s Finance Committee and/or Board of Directors; • Respondents may be called in to present their software solution to the Finance Committee, Board of Directors, or other Chamber staff Questions and clarifications concerning this RFP should be sent via e-mail to: Finance@chandlerchamber.com. All proposals must be received by Monday, November 28th, 2016 at 4pm. Other Conditions: Submission of a proposal in response to this RFP does not commit the Chamber to pay any costs incurred in proposal preparation or submission, or to enter into a contract with any Consultant for any services.
Budget
Minimum Budget: $0.00
Maximum Budget: $0.00
Budget Notes:
Instructions to Respond: please submit proposal by email to: Finance@chandlerchamber.com

Annual Financial Statement Audit

Due Date: 11/28/2016

Listing Dates: 11/16/2016 - 11/28/2016

Dear Chandler Chamber member, The Chandler Chamber of Commerce invites qualified financial professionals to submit a proposal for the preparation of its yearly audited financial statements and related filings for a three-year period beginning with the 2016 fiscal year ending 2019. The audit of The Chandler Chamber of Commerce’s financial statements must be performed in accordance with generally accepted auditing standards. The Chandler Chamber of Commerce is a 501(c)(6) organization. The mission of the Chamber is to support business and our community by providing vital programs and services that attract and retain business while embracing our diversity. The Chandler Chamber of Commerce serves over 1400 members each year with funding from grants, contracts, and fees. We have 12 employees located in our Chandler office. OUR NONPROFIT requires the following services: 1. Annual financial statement audit 2. Preparation of IRS form 990 3. Preparation of Charitable Organization Annual Report for the State of Arizona 4. Management letter All of the above must be completed within 90 days of the end of each fiscal year, in order for our Board to review each document prior to its submission to the appropriate recipients. In addition, The Chandler Chamber of Commerce requires that a meeting of the auditors and selected The Chandler Chamber of Commerce board and staff members be held to discuss a draft version of the financial statements and that the auditors meet at least yearly with the Board of Directors.   All proposals must include: a) Evidence of the firm’s qualifications to provide the above services; b) Background and experience in auditing nonprofit clients; c) The size and organizational structure of the auditor’s firm; d) Statement of the firm’s understanding of work to be performed, including tax and non-audit services; f) A proposed timeline for fieldwork and final reporting; g) Proposed fee structure for each of the three years of the proposal period, including whatever guarantees can be given regarding increases in future years, and the maximum fee that would be charged; h) Describe your billing rates and procedures for technical questions that may come up during the year, or whether these occasional services are covered in the proposed fee structure; i) Names of the partner, audit manager, and field staff who will be assigned to our audit and provide biographies. j) A copy of your firm’s most recent peer review report, the related letter of comments, and the firm’s response to the letter of comments; and k) References and contact information from at least 3 comparable nonprofit audit clients. Your proposal must be received by Monday, November 28th, 2016. Send your proposal to me at finance@chandlerchamber.com, or 25 S Arizona Pl. STE 201, Chandler AZ 85225. If you have any questions or would like further clarification of any aspect of this request for bid, please contact me at 480-963-4571. Other Conditions: Submission of a proposal in response to this RFP does not commit the Chamber to pay any costs incurred in proposal preparation or submission, or to enter into a contract with any Consultant for any services.
Budget
Minimum Budget: $0.00
Maximum Budget: $0.00
Budget Notes:
Instructions to Respond: Please submit by email to: Finance@chandlerchamber.com

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